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Updated: 08/1/07
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This page contains information that may change or is updated. Please read before every show you attend.
Location
The show is held in the Exposition Building at the NC State Fairgrounds. The entire show is located inside the building which is climate controlled. The physical address for shipping is NC State Fairgrounds, Exposition Building, 1025 Blue Ridge Rd, Raleigh, NC 27607.
Set Up
Setup is on Friday from Noon to 7pm and Saturday morning from 7am to 9am with the show opening promptly at 9am for VIP's. Show hours are from 9am to 5pm on Saturday and 10am to 5pm on Sunday. No tables/displays are to be dismantled or removed prior to the close of the show. Security will be provided from 1pm Friday through 5pm Sunday. Vendors arriving on Friday are permitted to drive into the building directly to booths. No vehicles will be allowed in the buiding for move in Saturday. Upon arriving, go to the vendor registration table for welcome packages and booth assignment. The registration booth will close at 8am Saturday and unclaimed booths will be forfeited and given to waiting vendors.
Booths
Booths are 8'X8' with approximately two additional feet between every other vendor. Booths are $140 each and include one 8'x2.5' table. Additional tables may be brought in or rented from the show but must fit within your space and in no way affect your neighbor. The maximum number of tables per space is two, whether your own or rented from the show.
Display
We ask exhibitors to decorate booths to make the appearance look very neat and professional. We encourage exhibitors to bring banners. We require that all exhibitor tables have table covers and skirts in some fashion. For those that do not have these items, at the exhibitor check in booth, we provide color plastic table cover for $3, plastic table skirts for $6 and very nice expo knit table skirts for $30. We also offer banner, banner stands, color business cards, color postcards and other exhibitor products. Order now, pick up at the show and avoid shipping charges!
Booth Assignments
The location of your booth is based upon the following:
Receipt of Registration- The earlier you register, the more likely you will end up in the spot of your choosing. Early registration gives us more time for actually promoting the show.
Previous Placement along with early registration. Being there before doesn't guarantee you will be there again.
Promotion of the Show - There are several ways you can help promote the show that could cost very little or nothing at all;
Notify your customer base.
Place show banners on your website.
If you see a web calendar the show isn't listed on, add it.
Post on forums you participate in.
Add a little blurb in your print advertising such as Reptiles Magazine.
Participation in the Show -Sponsor an aspect of the show, provide some pens or a coupon for the VIP tote bags, speak on a topic of your expertise, design a really cool and innovative booth display. Make some possitive noise.
Badges
You will be provided two badges with your booth regardless of the number of booths you are ordering. Each addtional badge is $12 with a maximum of two badges per booth space allowed. Vendors sharing more than one booth space should register individually to increase number of badges allowed. Badges purchased at the show or during setup will not be given consideration, such as lunches, shown to those who are preregistered.
Electrical Outlets
You may plug into an electrical outlet for a fee of $35. This fee is charged for each vendor using electricity rather than for the outlet. The actual kilowatt charge is paid by Gila Productions.
Regulations of Sale
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All reptiles, birds and mammals must be healthy and acclimated. Any animal deemed questionable or ailing by the show veterinarian or staff, must be removed from display. All animals will be checked prior to to the opening of the show.
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No loose animals. All mammals must be properly housed and provided with food and water. Animals must be neatly and safely displayed in containers or cages.
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No prairie dogs, tree squirrels, rope squirrel, Dormice, Brush Tail Porcupine, Striped mice.
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All reptiles indigenous to the State of North Carolina must have an entry permit issued by the NC Fish and Wildlife. There is no cost for permit, contact 919-707-0060.
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No venomous reptiles.
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No tortoises or turtles including for educational purposes allowed for sale or display.
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No Pine snakes( Pituophis melanoleucus ) , Eastern and Southern Hognose, Smooth Green snakes, Carolina Salt Marsh snakes, Outer Bank King snakes. If you have any questions as to the legality of any reptiles in North Carolina, contact Wildlife Resource at 919-707-0060.
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All birds must be closed banded. Birds coming from out of State require a import permit. Call (919) 733-3986 and permit will be issued over the phone.
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Mammals that are indigenous to North Carolina are not allowed.
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All mammals coming from out of State must have a health certificate issued within 10 days of the show.
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Please represent and sell your animals accurately and honestly.
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Please take time to educate buyers on the animals they purchase.
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Armstrong Cricket Farm will be the sole vendor of crickets, mealworms and superworms.
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GlassCages.com, aka Twin Oaks will be the sole vendor of glass tanks and grapewood.
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The show name is not to be used on material for sale such as t-shirts, bumper stickers, etc, without consideration for and permission by Gila Productions.
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Veterinary Inspections
A health certificate dated within 10 days of the show is required for all out mammals coming from out of state. Health certificates will not be available at the show. All reptiles indigenous to the State of North Carolina must have an entry permit issued by the NC Fish and Wildlife. There is no cost for permit, contact (919) 662-4379. All birds must be closed banded. Birds coming from out of state require a import permit. Call (919) 733-3986 and permit will be issued over the phone. Veterinary inspections will be made randomly.
VIP Tote Bags
Inside the tote bag is the show diagram, trade publications, manufacturer samples, promotional freebies and vendor info. Vendors may supply us with up to 250 brochures, fliers or coupons to be inserted in the tote bags. Printed material must, at the very least, include a coupon of 10% or more off a purchase. We accept promotional items such as pens, highlighters, key chains, magnets, mouse pads with the vendors company and phone. There is no charge for us to insert your items and brochures in the tote bags but must be of some significance to the recipient. If attending the show and arrive by 6pm the Friday of the show, advertisers may deliver inserts to us at the show, at which time we will begin an assembly line to begin filling the tote bags. If shipping items, send them no later than 10 days prior to the show to Gila Productions, 271 Live Oak Rd, Newport, NC 28570.
Seminars
We firmly believe that education is vital in this industry as well as in any other and for that reason we hold seminars at our shows where the public can learn about different species; husbandry, nutrition, breeding, etc. If you would like to give a 30 to 50 minute presentation on your area of expertise, you will be compensated by receiving a $50 refund.
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